PUBLIC NOTICE

Invitation to Bid – Pavement Project – Woltermann Memorial Airport

SECTION 1.1

INVITATION TO BID

                                                      AIRPORT IMPROVEMENTS

                                COLUMBUS AIRPORT – WOLTERMANN MEMORIAL

COLUMBUS, MT

Notice is hereby given that sealed bids will be received and publicly opened at 3:00 p.m., local time on March 19, 2021 on behalf of the City of Columbus and Stillwater County Commission at the office of Morrison-Maierle, Inc., #1 Engineering Pl, Helena, MT  59602 for the construction of “AIP 3-30-0017-014-2021 Airfield Pavement Maintenance” to include the following:

SCHEDULE I:  Pavement Maintenance Project (Crack Seal, Seal Coat, Markings)

This work is to include all tools, equipment, materials and labor to complete this project.

Bids must be sealed and delivered to Morrison-Maierle, Attn: Nick Enblom, 1 Engineering Pl, Helena, MT. 59602 at or before 3:00 p.m. local time, March 19, 2021 and marked “Bid for AIP 3-30-0017-014-2021 Airfield Pavement Maintenance at the Columbus Airport.”  The bidder’s name, address and state Contractor’s Registration Number shall appear in the lower left-hand corner of the envelope. 

The bid opening will be offered virtually only via Microsoft Teams.  Please RSVP to Nick Enblom, nenblom@m-m.net, to be included in the virtual meeting invitation.

Bid Bond.  All bids must be accompanied by lawful monies of the United States or a Cashier’s Check, a Certified Check, Bid Bond, Bank Money Order or Bank Draft, drawn and issued by a National Banking Association located in the State of Montana, or by any Banking Corporation incorporated under the Laws of the State of Montana, in an amount equal to not less than ten (10) percent of the total bid, payable to the order of the Stillwater County as liquidated damages in the event said successful bidder shall fail or refuse to execute the contract in accordance with the terms of his bid. 

Performance and Payment Bond.  After a contract is awarded, the successful bidder will be required to furnish a separate Performance and Payment Bond, each in the amount of one hundred percent (100%) of the contract.

Contract Documents.  Contact person for this project is Andy Galen, P.E. at (406) 570-7234.  The Contract Documents consisting of half size Drawings and Project Manual may be viewed or obtained by electronic documents on-line, or a hard copy at the office of Morrison-Maierle, Inc., 1 Engineering Place, Helena, Montana, but may only be obtained by electronic documents online. 

Electronic Transfer – Complete electronic Project Plans, Project Manual, and “Bid Proposal Packet” are available at the Morrison-Maierle, Inc. website “www.m-m.net”, by clicking on the “Projects Bidding” link and selecting this project from the project list.  Documents can only be viewed on the Morrison-Maierle, Inc. website, and cannot be downloaded or printed without purchasing.  To purchase and download the project documents in pdf format and be placed on the planholder’s list, click “Download Project PDF” and sign on to QuestCDN.com.  Plan documents and “Bid Proposal Packet” can be downloaded for a fee of $30.00.  Please contact QuestCDN at 952-233-1632 or email “info@questcdn.com” for assistance in the free membership registration, downloading, and working with this digital project information.

The Owner reserves the right to reject any or all bids and to waive irregularities.

The Bidder must supply all the information required by the bid documents and specifications.

Funding for This Contract is Federally Assisted.  Contractors at every tier must comply with applicable federal requirements including but not limited to: the Buy American Preference, Foreign Trade Restriction, Davis Bacon, Affirmative Action, Governmentwide Debarment and Suspension, Governmentwide Requirements for Drug-free Workplace, and Procurement of Recovered Materials, as contained in the bid documents.

Title VI Solicitation Notice.  The City of Columbus and Stillwater County, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 U.S.C. §§ 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.

Davis Bacon.  The Contractor will be required to comply with the wage and labor requirements and to pay minimum wages in accordance with the schedule of wage rates established by the United States Department of Labor as referenced in the Contract.

Contractor Registration.  Contractors and any subcontractors doing work on this project will require registration with the Montana Department of Labor and Industry.  Forms for registration are available from the Department of Labor and Industry, P.O. Box 8011, 1805 Prospect Avenue, Helena, Montana 59604-8011. Information on registration can be obtained by calling 1-800-556-6694.  Contractors are required to have been registered with the Department of Labor and Industry prior to bidding on this project.

Non-Segregated Facilities.  By submitting a bid/proposal under this solicitation, the bidder or offeror certifies they meet the non-segregated facilities requirement(s) per Section 1.8 – A19 of these specifications.

Equal Employment Opportunity and Affirmative Action Requirement.  The proposed contract is under subject to 41 CFR § 60-1.4 and Executive Order 11246 of September 24, 1965, and to the Equal Employment Opportunity (EEO) and Federal Labor Provisions.  A Contractor having 50 or more employees and his subcontractors having 50 or more employees and who may be awarded a subcontract of $50,000 or more will be required to maintain an affirmative action program, the standards for which are contained in the specifications. To be eligible for award each bidder must comply with the affirmative action requirements which are contained in these specifications.

DBE Requirement.  The City of Columbus and Stillwater County have established an overall DBE goal for the year.  Under this contract, theCity of Columbus and Stillwater County is adopting a race-neutral means of facilitating DBE participation.  The bidder shall not discriminate on the basis of race, color, national origin, or sex in the performance of this contract.  The bidder shall carry out all applicable requirements of 49 CFR Part 26 in the award and administration of DOT assisted contracts

As required by 49 CFR Part 26, the City of Columbus and Stillwater County are required to create a bidders list, consisting of information about all DBE and non-DBE firms that bid or quote on DOT-assisted contracts.  The purpose of this requirement is to allow use of the bidders list approach to calculating future overall DBE goals.  As per the requirements of the Proposal section, all Prime Bidders submitting bids on this project must submit, with his or her bid, a list including the name, address, and DBE/non-DBE status of all subcontractors and suppliers that bid or quote for work under this contract.  Failure to provide this information, as outlined in the Proposal section, will make the bidder non-responsive and not eligible for award of the contract. 

Funding and Award.  This contract will be funded in part by a grant from the Federal Aviation Administration. Therefore, award of the Contract by the Sponsor will be made subject to concurrence of FAA.  Bidders may not withdraw Proposals for a period of ninety (90) days after the bid opening date.

Pre-bid Conference. The pre-bid conference is hereby established at 10:00 a.m., March 11, 2021.  The Pre-Bid Conference will be offered virtually only via Microsoft Teams.  Please RSVP to Nick Enblom, nenblom@m-m.net, to be included in the virtual meeting invitation.

A tour of the work site will not be conducted.  However, prospective contractors are encouraged to visit the site to make themselves familiar with the work.  Should any Contractor desire to review the site before the bid, they are welcome to contact the Engineer for site visit coordination with the Owner and/or Engineer.

Signed: /s/ Mark Crago

Chair,

Stillwater County Commission

The proposed goal and its attendant methodology are available for inspection by reading below: (click on the document)

the document will be available for 30 days from the date of this publication.

Comments on the DBE goal will be accepted for 30 days from the date of this publication and can be sent to the following:

Mr. Rich Cowger, Chairman, Columbus Airport Board c/o Stillwater Planning Department, Stephanie Ray (406) 322-8056, 17 N. 4th Street, Columbus, MT 59109, sray@stillwatercountymt.gov.

                                                AND

Federal Aviation Administration, Office of Civil Rights Staff, Sonia Cruz, Compliance Specialist, Northwest Mountain Region, Federal Aviation Administration, Office of Civil Rights, P.O. Box 92007, Los Angeles, California 90009-2007, (310) 725-3940, Sonia.Cruz@faa.gov.